We recognize that it can be challenging when a teammate leaves, especially if the teammate was a valuable member of the team. The departure can create additional work for you, as you may need to find a replacement and train the new teammate. If the teammate was a key contributor to the team, their departure may also have a negative impact on morale, which you may need to address. The below information is intended to help you, as a manager, navigate teammate departures and make the transition as seamless as possible.

• Resources for Teammates
• Resources for Managers (<-- you are here)
• Resources for People Team

Ways a Teammate can leave us

Teammates can leave us in 3 ways. You can read more about them here.

1. Voluntary resignation - when a Teammate chooses to resign from their role at Sourcegraph
2. Mutual separation - when a Teammate and Sourcegraph both recognize that the working relationship is no longer productive or effective, and agree that a mutual separation is in both parties’ best interests
3. Involuntary terminations - when the separation from employment is initiated by Sourcegraph, rather than the teammate.

1. Navigating a voluntary resignation

Once you learn that a teammate is resigning, please follow the below process:

• Inform your People Partner. It is important that you inform your People Partner immediately.
• Confirm the last day. Once a Teammate lets you know they’re leaving, work with them and your People Partner to confirm their last day.
  • If there is no contractual notice period (such as for U.S. employees), we cannot require any minimum notice amount. However, we encourage 2-weeks in most instances for a smooth transition.
  • If they are employed via Deel, please work with your People Partner to determine their contractual notice periods, which must be honored unless you both agree otherwise.
• Communicate with the business. Once the steps above have been completed, your People Partner will let you know when to communicate the Teammate’s exit to the team by following our Communicating Departures process.
  1. Inform team-people-managers channel by following suggested guidelines and reviewed by People Partner.
  2. Inform the direct team.
  3. Optional to post in #announce-teammate-departures after the bot is triggered and reviewed by People Partner.
• Complete off-boarding tasks. You will be assigned a number of tasks to complete in Process Street, the tool we use to manage offboarding, including removing the departing Teammate from the handbook. Please action these as soon as possible and connect with your People Partner if you have any questions.

2. Navigating a mutual separation

Mutual separation conversations can be started in a variety of ways. For example, you could be thinking about terminating an underperforming Teammate, or we may undertake a restructure and separate from Teammates whose role changes or is eliminated. In all scenarios, your first port of call will be your People Partner.

If you initiate the conversation with your People Partner, be prepared to discuss the rationale for separating and think about potential alternatives to retain the Teammate, if appropriate. You (and/or your People Partner) may also need to meet with other stakeholders in order to determine the best course of action.

If we decide to move forward, you will work closely with your People Partner to determine the Teammate’s last working day, effective separation date, Leaving Sourcegraph - Resources For Teammates and communications.

You will lead the conversation with the Teammate in which you’ll set out the terms of their separation. Your People Partner will also attend this meeting. If the Teammate agrees to move forward, your People Partner will handle the remainder of the process, keeping you informed as necessary. They will also confirm when you are able to communicate the Teammate’s exit, as per our Communicating Departures process.