This document describes the standard procedures for how to make announcements to the company. However, unique circumstances may call for deviating from these norms.
New teammates should post a message in #announce-teammate-hires on their first day introducing themselves to the company. They can include pictures of themselves and/or loved ones, pets, hobbies, or anything else they choose.
If you or your team are planning any organizational changes – this includes promotions, title changes, team switches, reporting structure changes, team name changes, etc., please notify People Ops in advance of the change going into effect. Any change that affects the company org chart or someone's title should be communicated to People Ops by submitting the change via this form prior to announcement. People Ops will review the changes and make any necessary to any impacted systems.
Important: Notifying People Ops of any org change is crucial to maintaining our HRIS/teammate database (BambooHR) up to date. Many key systems such as our Impact Review platform (Lattice), our PTO platform (Roots), and even our cost centers/budgeting all rely on our HRIS being accurate and up to date.
Promotions happen in alignment with our Impact Review process and are a big deal worth recognizing! Click here to see how we recommend celebrating and announcing promotions to the rest of the company.
Switching Teams
When a teammate switches teams, the teammate's new manager should post a brief note in the #teammate-announce channel announcing the switch and what the teammate's new responsibilities and role will be.
When a teammate leaves Sourcegraph, their manager will communicate the news to that person's department and the broader people manager group. Everyone else in the company can follow departures in the #teammate-departures channel where notifications are sent atomically within 48 hours of notice being given. If the person leaving wants to share a more personal goodbye on their last day, they can share a brief message in #thanks.
For Director and above roles: The Comms team and People Partners will be more heavily involved with messaging development and comms strategy. This will likely include broader communication to the full company via #announcements. Please loop them in before comms are shared. See comms template here
DRI: Manager of departing teammate