We value the contributions of every Teammate, and are committed to providing the most rewarding career experiences at Sourcegraph. We also recognize that Teammates may choose to move on, which can happen in a variety of ways. To make transitions as seamless as possible, we have outlined all possible scenarios below.

This guide applies to all Teammates globally, including temporary and part-time contractors. Please reach out to the People Team ([email protected]) if you require further guidance.

Ways a Teammate can leave us

Teammates can leave us in 3 ways:

  1. Voluntary resignation
  2. Mutual separation
  3. Involuntary terminations

1. Voluntary Resignations

Voluntary exits occur when a Teammate chooses to resign from their role at Sourcegraph. These exits are generally initiated by the Teammate, not Sourcegraph. If you decide that resigning is the best course of action, please confirm your last day of work with your manager and follow the steps below. If you are considering resigning or have any questions about the resignation process, please contact your People Partner or send an email to [email protected].

Voluntary Resignation Process

  1. Tell your manager: the first step in resigning is to tell your manager. We suggest that you schedule a meeting to tell them directly, but an email or Slack also suffices if in person communication is not possible.
  2. Confirm last day: the Teammate confirms their last day of work with their manager. We expect contractual notice periods to be honored (if applicable), unless you and your manager agree otherwise. If you are unsure of your notice period, please refer to your contract or offer letter, or contact [email protected] if further clarification is needed. In rare cases, a change to the departing Teammate’s last day may be requested by the Teammate or their manager. Any extensions of a Teammate’s last day must be approved by their manager and all changes to the separation date must be communicated to [email protected] immediately (but in no event later than 24 hours after the request is made). The Teammate’s People Partner will update those involved in the offboarding process and complete all system updates.
  3. Send resignation email: once the last day is confirmed, the Teammate sends a resignation email to [email protected] with the subject line: [“Teammate name” - Resignation Email]. The teammate should cc their manager, and if they are employed via a PEO, they should also copy the relevant Support Team (Remote: [email protected]; Deel: [email protected]). Depending on the circumstances of the Teammate’s exit, access to internal systems may be removed prior to their separation date. Managers and/or People Partners will confirm the exact date and time of access removal with the departing Teammate when discussing their transition plan.
  4. Offboarding process begins: the Teammate’s People Partner will initiate the offboarding process within 24 hours of receiving the resignation email. If the departing Teammate is employed via a PEO, the People Partner will work directly with the PEO vendor to complete the offboarding processes.
  5. Offboarding email is sent: the departing Teammate will receive an offboarding follow-up email, including details about payroll, benefits, equity, returning of equipment and expenses. You can find an example of the offboarding email here.
  6. Create your transition plan: departing Teammates are expected to work with their managers to create a transition plan during their notice period, if applicable. Transition plans take into account notice period length, as well as the departing Teammate’s current workload, and the overall impact of their exit on others and the organization.
  7. Announcement is made to the company: your Manager will be responsible for sharing the news with your team. Your departure will also be shared in #announce-teammate-departures within 48 hours of giving notice. You can read more about the process here. You are also welcome to share a note in #thanks prior to your last day.