The below workflows are intended to help guide managers when requesting approvals and changes for their direct reports when it comes to compensation changes, role changes, and promotions.
| If you want to... | Your management | https://github.com/sourcegraph/handbook/blob/main/content/departments/people-talent/index.md | https://github.com/sourcegraph/handbook/blob/main/content/departments/people-talent/index.md | https://github.com/sourcegraph/handbook/blob/main/content/departments/finance/index.md | Notes |
|---|---|---|---|---|---|
| Give someone a promotion (and raise their compensation at the same time) | Approval | Approval (to ensure leveling criteria have been used) | Notify (if your hiring plans change) | https://sourcegraph.notion.site/Requesting-changes-in-BambooHR-Compensation-Role-and-Promotion-workflows-c0a325f38116457e9a788aa3844a77fb. Once submitted, the People Ops team will reach out with any questions prior to making the change, or will notify you once the change has been made. | |
| Bring someone’s compensation in line with their band | Notify (approval only required in special circumstances) | Notify | https://sourcegraph.notion.site/Requesting-changes-in-BambooHR-Compensation-Role-and-Promotion-workflows-c0a325f38116457e9a788aa3844a77fb. Once submitted, the People Ops team will reach out with any questions prior to making the change, or will notify you once the change has been made. | ||
| Give someone a spot bonus | Approval | Approval | Notify | https://sourcegraph.notion.site/Requesting-changes-in-BambooHR-Compensation-Role-and-Promotion-workflows-c0a325f38116457e9a788aa3844a77fb. Once submitted, the People Ops team will reach out with any questions prior to making the change, or will notify you once the change has been made. | |
| Change your team compensation bands | Approval (VP-level approval required) | Notify | Notify | Approval | Change proposals should come with clear justification in the form of:- Evidence of market changes- Evidence of multiple lost candidates due to compensation or multiple new hires coming in with special compensation levels |
| Give an offer or promotion with compensation outside of band(including one-time hiring bonuses, unique commission plans, draws, and similar) | Approval (VP-level approval required) | Approval | Notify | This should be extremely rare, in keeping with our https://sourcegraph.notion.site/d58d0774f51b4b489d41c3628d30ff8d. More often, if a candidate requires this, it’s likely an issue with our bands needing updates or misleveling of a candidate. |
People Ops will monitor the approval process and reach out to approvers via slack if they need a reminder to review/approve the request.
Use for changes to cash compensation (base salary) only. Use cases include: merit increase and market (compensation band) adjustments. When filling out the form, you only need to edit the field(s) that need updating, you can leave other fields as is.
| Form field: Cash | How to fill out |
|---|---|
| Effective Date | The effective date should be the 1st of the following month. If you need to backdate pay or need an earlier effective date, exceptions will be need to be considered by the People Ops and Payroll teams (please include an explanation in the comment field.) |
| Pay Schedule | For International teammates: Monthly - For US teammates: Twice Monthly |
| Pay Type | Salary |
| Pay Rate + Currency | Annual Salary amount in USD |
| Pay Rate (Per) | Year |
| Overtime Status | Exempt |
| Overtime Rate | Leave blank |
| Change Reason | Select applicable reason |
| Comment | Elaborate on reason for cash increase |
| Compensation Category and Level | Select category and level associated with this compensation band (if not available, leave blank) |
| Comment for the Approver(s) | Include any additional notes for Finance/People Ops, if any |
Please contact the People and Talent Team before entering new equity grants into Bamboo.
| Form field: Equity | How to fill out |
|---|---|
| Status | Proposed, Not Yet Granted |
| Vesting Start Date | The vesting date should reflect the current date or a future date only. If you need to backdate the vesting change, please include an explanation in the comments field. |
| Equity Notes | Reason options are: |