<aside> 🌐 Sourcegraph is an all-remote company. This means we all need to make an effort to travel to meet up in person and spend quality time with other Teammates all around the world. Travel budgets are for full time Teammates.

</aside>

Travel planning guidelines

• Travel is usually disruptive, even when it's productive. When planning a trip, consider the impact on your team and clients, and choose dates and times that make sense and don't have an unreasonable impact on your work or your Teammates. If you're not sure, consult your Manager.
• Make sure to cancel bookings when trips are cancelled. Your bookings are your responsibility. Managers, Finance, People Ops, or Navan do not cancel these bookings. Any bookings that were not cancelled will be the monetary responsibility of the teammate.
• Our high agency value works because we all make responsible decisions in the best interests of the whole team and the business — please treat company money how you would treat your own.
• Tracking the fiscal year spend is the responsibility of each individual Teammate. Be aware of how much you have spent against your budget, you will not be notified once your budget has been reached. Accounting is happy to confirm totals.
• When planning a trip with another Teammate(s), actively gauge the level of comfort of others for both the activities you’ll be engaging in, and how you plan on meeting up. Be inclusive of different interests in the group.
• For team travel, not everyone on your team may be able to join your meetup. If you will be discussing work related things that involve members of the team who are not physically present, you must find a way to include them remotely. Accessibility to conversations is important, and all Teammates must feel included, whether or not they are joining in person.
• All meetups are to remain completely optional for all attendees.
  • Due to the current circumstances of COVID-19, everyone is experiencing comfort on differing levels. It is important to honor boundaries around comfort during this time. For more information on adhering to proper COVID-19 protocols during your trip planning, please review the Sherpa feature in Navan.
• Use your best judgement and defer to local jurisdictions in determining the number of attendees and restrictions you may need to abide by.
• When planning or attending any type of meetup, remember that you are representing the Sourcegraph team. In alignment with our company values, we encourage a lens of inclusion in creating an equitable meetup for all Teammates.
• Assume people don't want to shake hands, hug, high-five etc.
• Follow local laws, customs, and safety regulations during every step of the meetup process.
• The Company will reimburse testing for COVID-19 when traveling for Company events. The typical reimbursed test is approximately $25 per person per trip.

Travel budget philosophy

We are a high agency team. Be economical in choosing your accommodation, modes of transportation, and where you’ll be dining. We understand that there may be limits, and we urge you to find options that are both convenient for you while being reasonable regarding reimbursements for the company.

For example: If you are attending a conference and see that a cheaper hotel is a half hour away from your conference venue, but you will need to pay for the taxi to the venue which would ultimately make your cost the same, book a more convenient option!

Travel budgets are not transferable between types and are based on our fiscal calendar year. That means unused budget doesn’t roll over into the next year, but they will renew on February 1st each year.

Unsure how much budget you have left? Click here!

Our company-wide travel perks for FY24 include: