This page outlines the steps the People Team takes to onboard a new teammate, from the time they sign their offer to the time they join us.

Onboarding Tasks

This process occurs prior to a new teammate’s first day, as we set them up for joining Sourcegraph.

After accepting the offer

Once someone accepts the offer and signs the contract, the Talent team marks them as hired. This creates the profile in BambooHR and sends a Greenhouse summary email to [email protected]

This email contains all relevant information that we need to complete the person's Internal BambooHR use and fill the Teammate tracking sheet.

Step 1: Teammate Tracking Spreadsheet

• In order to make sure we are using the correct and most updated data we use the Teammate tracking spreadsheet. Even though the source of truth is always BambooHR, it is an easy way to keep track on what we have and are missing. Once we receive the Greenhouse summary email, we need to add a line for the person joining with the information needed.

Step 2: Upload signed document to the contracts folder

Step 3: Complete BambooHR Profile Make sure the person's profile exists and is complete. See the Internal BambooHR use.

The two most important fields are the "Work email" and the "Timezone TZ". Via the Okta integration, the email will be created using the value written in the "Work email" field (make sure to follow [email protected] convention); and Okta access will be sent to the new hire considering their timezone.

On the personal tab, complete only these fields:

• Name: Make sure the full legal name is in BambooHR
• Timezone TZ: Select the teammate’s timezone. This is one of the most important fields to complete because Okta activation for new teammates is scheduled based on this Timezone field.
• Region: Select the teammate’s region
• Work Email: Completed by People team later in the onboarding process. Leave blank for now.
• Personal email: Integrated via Greenhouse. If not, manually entered by People team

On the job tab, complete only these fields

• Hire Date: This information is automatically assigned based on the information listed in Greenhouse. Verify that it is correct.
• People Manager: Select Yes/No, then click Save Changes.